Job description

The Accounting & Human Resources Coordinator, will provide essential administrative support, ensuring the smooth operation of daily Accounting/HR and Administrative Office functions. This role is ideal for someone passionate about human resources and eager to develop their skills in a fast-paced environment.

Job Summary

Key Responsibilities:

Administrative:

Assist the HR team with day-to-day operations, including scheduling interviews, maintaining employee records, and managing HR documentation.
Prepare, maintain, and update HR documents such as employment personnel files, offer letters, and onboarding materials.
Organize and maintain employee files, ensuring compliance with company policies and legal requirements.
Handle routine correspondence, inquiries, and requests for information from employees and external parties.
Answer the office phone line.
Recruitment:coordinating orientation sessions.

Assist with job postings on various platforms and the company’s website.
Support onboarding, including preparing new hire materials and coordinating orientation sessions.
Assist with new employee orientations.
Employee Relations:

Serve as a point of contact for employees regarding HR-related inquiries, providing accurate and timely information.
Assist with employee benefits administration, including enrollment, changes, and terminations.
Assist with maintaining and updating the employee handbook and other HR policies.
Attend workers compensation medical appointments as needed.
Prepare workers compensation injury reports.
Data Management:

Maintain HR databases and systems, ensuring accuracy and confidentiality of employee information.
Generate reports and provide data analysis to support HR initiatives and decision-making.

Accounting:

Aviable to learn or have some skills to:
Accounts payable, Accounts receivable
Process monthly and weekly billings
Process weekly payroll

Ensure compliance with all federal, state, and local employment laws and regulations.
Assist with internal and external audits of HR processes and records.
Help maintain the confidentiality and integrity of HR records and data.
Safety:

Attend worker's compensation medical appointments as needed.
Prepare worker's compensation injury reports.
Prepare tailgate training and ensure implementation.
Other duties as assigned by Management

Qualifications:

Education:

High School Diploma or equivalent; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred OR experience in related field.
Experience:

3 years minimun, of administrative experience, preferably in an HR department.
Familiarity with HR practices, policies, and employment laws is a plus.
Skills:

Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to maintain confidentiality and handle sensitive information with discretion.
Detail-oriented with the ability to manage multiple tasks simultaneously.
Bi-lingual-Spanish: reruired
Personal Attributes:

Strong interpersonal skills with the ability to work effectively in a team environment.
Positive attitude and willingness to learn and grow within the HR field.
Problem-solving mindset with the ability to anticipate and address potential issues proactively.

PVM is an equal-opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.