Job Description:
Office Administrator

We are a farm labor contracting business serving multiple clients throughout northern Sonoma County. Our operations focus on vineyard management. We are currently seeking a highly motivated individual who is eager to learn and grow with our team, contributing to a dynamic and evolving agricultural environment.

Duties include:
•  Onboarding new hires (paperwork, benefits, direct deposit);
•  Payroll (Paychex) experience preferred.
•  Track sick time, and probationary periods for all employees;
•  Respond to EDD notices regarding unemployment claims;
•  Annually obtain and display up to date labor law posters in all safety binders and work locations.
•  Assist monthly reporting and remittance of California sales tax, California Recycling, Transient Occupancy Tax,
•  Invoicing, and inventory tracking for all aspects of the company ( farm labor contracting )
•  Accounts payable: enter vendor bills/ write checks weekly as requested by the President/Owner;
•  Record payments as they are received;
•  Assist with yearly Worker’s Compensation audits;
•  Assist accountant with end of fiscal year tax documents;
•  Comply and assist with any EDD audits;
•  Workers comp monthly reporting
•  ACA monthly reporting.
•  Communicate with customers in order to collect on past due invoices.


Essential Duties and Responsibilities:

Maintains financial reports, records, and reconciling.

Works with Accounts Payable and Accounts Receivable staff to support financial operations of the company. (These tasks include, but are not limited to, stuffing checks, reconciling and counting cash, and completing bank reconciliations.)

Supports preparation of monthly general ledger entries.
Supports monthly reconciliation processes

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required.

Education/Experience:. Accounting background is necessary. Experience with Ag- code / paychex software. Understanding and general knowledge of the industry is a plus.

Language Skills: Highly developed written and verbal communication skills. Ability to create and write routine and complex reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to communicate in Spanish and English in written and verbal form.

Mathematical Skills: Ability to add, subtract, multiply, and divide. Apply percentage discounts.

Computer Skills and Software: To perform this job successfully, an individual should have above average knowledge of the following:

Software Programs - Experience using Microsoft Office applications. Experience with (any) Dropbox, Microsoft Dynamics and DocLink,. Ag code / Paychex is a plus.

Outlook: Set up calendar. Search emails. Create folders, share with others. Create appointments.

Excel: Create worksheets/workbooks and templates. Manipulate data, sort, and filter. Thoroughly understand functions. Format and create charts, Pivot tables, and graphs.

Word: Create, edit, save, track documents, reports and changes. Review and use spell check and grammar.